Request for Proposals

Uu-a-thluk (NTC Fisheries) is seeking proposals from interested individuals to provide administrative services for Nuu-chah-nulth Nations that are negotiating rights-based economic fisheries with the government of Canada (through DFO). Five Nuu-chah-nulth Nations (Ahousaht, Ehattesaht, Hesquiaht, Mowachaht/ Muchalaht, and Tla-o-qui-aht) lead the negotiations, and are collectively referred to as the T’aaq-wiihak Nations.

Terms and Conditions for Proposal Development
The Contractor will have knowledge of the Nuu-chah-nulth Fishing Rights decision (Ahousaht et al.).

The Contractor will have their own vehicle and be willing and able to travel to remote communities on the west coast of Vancouver Island and other locations as required.

The Contractor will work for, be accountable to, and report to the T’aaq-wiihak Nations. The Contractor will be supervised by the Uu-a-thluk Program Manager. The Contract will be administered by the NTC. The Contractor will provide administrative services as outlined below:

    • Coordinate arrangements for T’aaq-wiihak meetings such as venues, catering, agendas, and materials for meeting kits. Reimbursement for meeting expenses (catering, venue) will be paid by the NTC upon submission of eligible receipts, per NTC policies.
    • Record minutes at meetings, transcribe and summarize minutes in a format acceptable to the T’aaq-wiihak Nations; prepare and distribute minutes and meeting summaries to appropriate parties within one month of meeting date.
    • Maintain, revise, and distribute as necessary, a schedule of T’aaq-wiihak meetings.
    • Identify and record T’aaq-wiihak decisions and action items; report on the status of decisions and action items to the Nations.
    • Create and maintain all aspects of file maintenance in both print and digital copies related to T’aaq-wiihak related correspondence, minutes, decisions, action items, legal documents, reports, presentations, and other information and media.
    • Serve as a point of contact for the T’aaq-wiihak Nations and follow-up with inquiries or requests as necessary; coordinate information as requested by the Nations; forward internal/external letters as necessary.
    • Assist with funding agreements and/or reporting requirements as needed.

It is estimated that the T’aaq-wiihak administrative services will require about 30 – 75 hours (4 – 10 days) per month. The amount of time may increase if a more aggressive negotiations schedule is adopted, or if the Nations determine a greater need for services.

Interested individuals, organizations, or businesses should respond to the contact person below by NOON, August 19, 2016, with a minimum of the following information:

    • Cover letter indicating skills, knowledge, and ability to meet the conditions specific to the administrative services being requested.
    • Résumé.
    • Day rate to provide services listed, excluding travel expenses. Travel expenses will be reimbursed at NTC policy rates in effect at the time of travel.
    • At least three references.

Deadline for Proposals: NOON, August 19, 2016

Submit Proposals to: Uu-a-thluk (NTC Fisheries)

Attention: Sally Hill
Fax: 250-724-2172
Address: PO Box 1383
5001 Mission Road
Port Alberni, BC V9Y 7M2

Please phone Sally Hill or Don Hall at (250) 724-5757, or email if you have any questions.Only individuals selected for further consideration will be contacted.

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